Securities Law

BCN 2005/23 - Commission Policy on Electronic Documents and Timely Hearings [BCN - Lapsed]

Published Date: 2005-05-17
Rescinded Date: 2012-05-31

Concurrently Published:

The Commission aims to reduce paper and to manage hearings efficiently.  It has decided to keep all its documents in electronic form.

The Commission also plans in due course to hold all hearings using only electronic documents. At that time the Commission will expect you to provide all documents electronically. We will be consulting on our proposed e-hearing procedures.

Meanwhile, for all hearings (including reviews), the Commission expects the parties to provide records (including evidence, the record and submissions) to it and the other parties in electronic as well as in paper form. We also ask that, in providing paper documents for the hearing, you copy the materials double sided where this is practical. 

If you think that providing electronic evidence, records or submissions would in your case be unfair, then you should apply by letter to the secretary to the Commission before the set date hearing (copy to Commission staff counsel and any other parties) explaining why the Commission should decide to allow you to provide only paper documents.

Commission staff will give this Commission policy on electronic documents to the parties when notifying them of the allegations against them. The Commission secretary will give it to applicants when they file notices of application for review. The chair of the hearing panel will ask whether the parties are aware of the Commission policy on electronic documents at the set date hearing (if there is one) or when hearing dates are agreed (if there is not).

The Commission aims to hold timely hearings

The Commission aims to start most hearings within three months of the set date hearing, and to complete hearings efficiently. If you are asking the Commission to set hearing dates outside this guideline, then, at the set date hearing, you should explain to the Commission and the other parties why this is reasonable and why it will not prejudice the public interest. 

May 16, 2005

Douglas M. Hyndman

This Notice may refer to other documents. These documents can be found at the B.C. Securities Commission public website at in the section Securities Law & Policy: Policy & Instruments.