Securities Law

62-104F4 - Director's or Officer's Circular [F - Rescinded]

Published Date: 2008-01-31
Effective Date: 2008-02-01
Rescinded Date: 2011-01-01
Document(s):

Concurrently Published:

Part 1  General Provisions

(a) Defined terms
If a term is used but not defined in this Form, refer to Part 1 of Multilateral Instrument 62-104 Take-Over Bids and Issuer Bids (the Instrument) and to National Instrument 14-101 Definitions

(b) Plain language

Write the director's or officer's circular so that readers are able to understand it and make informed investment decisions.   Directors and officers should apply plain language principles when they prepare a director's or officer's circular including:

  • using short sentences;
  • using definite everyday language;
  • using the active voice;
  • avoiding superfluous words;
  • organizing the document into clear, concise sections, paragraphs and sentences;
  • avoiding jargon;
  • using personal pronouns to speak directly to the reader;
  • avoiding reliance on glossaries and defined terms unless it facilitates understanding of the disclosure;
  • avoiding vague boilerplate wording;
  • avoiding abstract terms by using more concrete terms or examples;
  • avoiding multiple negatives;
  • using technical terms only when necessary and explaining those terms;
  • using charts, tables and examples where it makes disclosure easier to understand.

If you use technical terms, explain them in a clear and concise manner.

(c) Numbering and headings

The numbering, headings and ordering of items included in this Form are guidelines only.  You do not need to include the heading or numbering or follow the order of items in this Form.  You do not need to refer to inapplicable items and, unless otherwise required in this Form, you may omit negative answers to items.  Disclosure provided in response to any item need not be repeated elsewhere in the circular.

Part 2  Contents of Director's or Officer's Circular

Item 1.  Name of offeror

State the corporate name of the offeror or, if the offeror is an unincorporated entity, the full name under which it exists and carries on business.

Item 2.  Name of offeree issuer

State the corporate name of the offeree issuer or, if the offeree issuer is an unincorporated entity, the full name under which it exists and carries on business.

Item 3.  Name of director or officer of offeree issuer

State the name of each director or officer delivering the circular.

Item 4.  Ownership of securities of offeree issuer

State the number, designation and percentage of the outstanding securities of any class of securities of the offeree issuer beneficially owned or over which control or direction is exercised

(a) by the director or officer, and

(b) if known after reasonable enquiry, by the associates of the director or officer.

In each case where no securities are so owned, directed or controlled, state this fact.

Item 5.  Acceptance of bid

State whether the director or officer of the offeree issuer and, if known after reasonable enquiry whether any associate of such director or officer, has accepted or intends to accept the offer and state the number of securities in respect of which the director or officer, or any associate, has accepted or intends to accept the offer.

Item 6.  Ownership of securities of offeror

If a take-over bid is made by or on behalf of an issuer, state the number, designation and percentage of the outstanding securities of any class of securities of the offeror beneficially owned or over which control or direction is exercised

(a) by the director or officer, or

(b) if known after reasonable enquiry, by the associates of the director or officer.

In each case where no securities are so owned, directed or controlled, state this fact.

Item 7.  Arrangements between offeror and director or officer

Disclose the particulars of any agreement, commitment or understanding made or proposed to be made between the offeror and the director or officer, including particulars of any payment or other benefit proposed to be made or given by way of compensation for loss of office or the director or officer remaining in or retiring from office if the take-over bid is successful.  State whether the director or officer is also a director or officer of the offeror or any subsidiary of the offeror.

Item 8.  Arrangements between offeree issuer and director or officer

Disclose the particulars of any agreement, commitment or understanding made or proposed to be made between the offeree issuer and the director or officer, including particulars of any payment or other benefit proposed to be made or given by way of compensation for loss of office or his or her remaining in or retiring from office if the take-over bid is successful.

Item 9.  Interests of director or officer in material transactions with offeror

State whether the director or officer or the associates of the director or officer have any interest in any material transaction to which the offeror is a party, and if so, state the particulars of the nature and extent of such interest.

Item 10.  Additional information

If any information required to be disclosed by the take-over bid circular prepared by the offeror or the directors' circular prepared by the directors has been presented incorrectly or is misleading, supply any additional information within the knowledge of the director or officer which would make the information in the take-over bid circular or directors' circular correct or not misleading.

Item 11.  Material changes in the affairs of offeree issuer

State the particulars of any information known to the director or officer that indicates any material change in the affairs of the offeree issuer since the date of the last published interim or annual financial statement of the offeree issuer and not generally disclosed or in the opinion of the director or officer not adequately disclosed in the take-over bid circular or directors' circular.

Item 12.  Other material information

State the particulars of any other information known to the director or officer but not already disclosed in the director's or officer's circular that would reasonably be expected to affect the decision of the security holders of the offeree issuer to accept or reject the offer.

Item 13.  Recommendation

State the recommendation of the director or officer and the reasons for the recommendation.

Item 14.  Statement of rights

Include the following statement of rights provided under the securities legislation of the jurisdictions relating to this circular:

Securities legislation of the provinces and territories of Canada provides security holders of the offeree issuer with, in addition to any other rights they may have at law, one or more rights of rescission, price revison or to damages if there is a misrepresentation in a circular or notice that is required to be delivered to those security holders. However, such rights must be exercised within prescribed time limits. Security holders should refer to the applicable provisions of the securities legislation of their province or territory for particulars of those rights or consult a lawyer.

Item 15.  Certificate

Include a certificate in the following form signed by or on behalf of each director or officer delivering the circular:

The foregoing contains no untrue statement of a material fact and does not omit to state a material fact that is required to be stated or that is necessary to make a statement not misleading in the light of the circumstances in which it was made.

Item 16.  Date of director's or officer's circular

Specify the date of the director's or officer's circular.